CITY OF LOS ALAMITOS
3191 Katella Avenue
Los Alamitos, CA 90720

AGENDA CITY COUNCIL
REGULAR MEETING
Monday, June 20, 2016 – 6:00 p.m.

NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda.  Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.  Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.  Any written materials relating to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 3191 Katella Ave., Los Alamitos CA 90720, during normal business hours.  In addition, such writings or documents will be made available for public review at the respective public meeting.  It is the intention of the City of Los Alamitos to comply with the Americans with Disabilities Act (ADA) in all respects.  If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.  Assisted listening devices may be obtained from the City Clerk at the meeting for individuals with hearing impairments.  Persons wishing to address the City Council on any item on the City Council Agenda will be called upon at the time the agenda item is called or during the City Council’s consideration of the item and may address the City Council for up to three minutes.

1.         CALL TO ORDER

2.         ROLL CALL
Council Member Edgar
Council Member Grose
Council Member Kusumoto
Mayor Pro Tem Hasselbrink
Mayor Murphy

3.         PLEDGE OF ALLEGIANCE – Mayor Murphy

4.         INVOCATION – Mayor Pro Tem Hasselbrink

5.         PRESENTATIONS

A.        Presentation of Certificates of Appreciation to the Youth Center’s Stellar Volunteers

B.        Presentation of a Proclamation to Parks Recreation and Cultural Arts Commission Chari, Josh Wilson, for “Parks Make Life Better” Month

6.         ORAL COMMUNICATIONS – At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.

7.         WARRANTS Approve the Warrants for June 20, 2016, in the amount of $129,256.56, ratify the Warrants for May 17, 2016 to June 19, 2016, in the amount of $752,932.24, and authorize the City Manager to approve such expenditures as are legally due and within an unexhausted balance of an appropriation against which the same may be charged for the time period of June 21, 2016 to July 17, 2016.

ROLL CALL
Council Member Edgar
Council Member Grose
Council Member Kusumoto
Mayor Pro Tem Hasselbrink
Mayor Murphy

8.         CONSENT CALENDAR All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.

A.        Approval of Minutes Approve the Minutes of May 16, 2016 Special meeting; May 16, 2016 Regular meeting; and, June 6, 2016, Special meeting.

B.        Adopt Ordinance No. 2016-03 – Creation of a Zone for Commercial Recreation Uses in the Planned Light Industrial Area (City Initiated)
At its regular meeting of May 16, 2016, the City Council conducted a first reading of Ordinance No. 2016-03. This is a Zoning Ordinance Amendment (ZOA 15-09) to create a Limited Industrial (L-I) Zone to allow commercial recreation uses for certain parcels in the Planned Light Industrial (P-M) Zone to comply with the new 2015-2035 General Plan and to amend the Zoning Map by placing the Zone on specified parcels (City initiated).

Recommendation: Adopt Ordinance No. 2016-03, entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, APPROVING ZONING ORDINANCE AMENDMENT (ZOA) 15-09 TO ESTABLISH A LIMITED INDUSTRIAL ZONE, TO AMEND THE ZONING MAP TO PLACE THE LIMITED INDUSTRIAL ZONE ON PROPERTIES GENERALLY SURROUNDING THE CORNER OF SERPENTINE DRIVE AND REAGAN STREET, AND TO AMEND SECTIONS 17.04.020 – TABLE 2-01, 17.10.10, 17.10.020 – TABLE 2-04, 17.10.030 – TABLE 2-05, AND 17.76.020, OF THE LOS ALAMITOS MUNICIPAL CODE RELATING TO THE USES ALLOWED IN THE LIMITED INDUSTRIAL ZONE AND ELIMINATING COMMERCIAL RECREATIONAL USES FROM THE PLANNED LIGHT INDUSTRIAL ZONE (CITY INITIATED).”

C.        Annual Appropriations Limit Article XIII B of the California Constitution specifies the amount of allowable revenue the City of Los Alamitos can appropriate from the proceeds of taxes.

Recommendation: Adopt Resolution No. 2016-21, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17.”

D.        Consideration of Capital Lease Financing for the Purchase of Seven Police Vehicles with Wells Fargo Equipment Finance, Inc. This report requests City Council approval of a financing agreement with Wells Fargo Equipment Finance, Inc. for the purchase of seven Police vehicles.

Recommendations:

1.         Adopt Resolution 2016-24 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, AUTHORIZING THE EXECUTIION AND DELIVERY OF A MASTER GOVERNMENTAL LEASE-PURCHASE AGREEMENT, AN ESCROW AGREEMENT AND A SUPPLMENT WITH RESPECT TO THE ACQUISITION, PURCHASE, FINANCING AND LEASING OF CERTAIN EQUIPMENT FOR THE PUBLIC BENEFIT; AUTHORIZING THE EXECUTION AND DELIVERY OF DOCUMENTS REQUIRED IN CONNECTION THEREWITH; AND AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION”; and,

2.         Authorize the City Manager, or his designee, to sign all documents necessary to complete the financing.

E.        General Liability Claims Administration This report recommends approval of an agreement with Carl Warren & Company for third-party administration services for the City’s self-insured general liability program and recommends a policy that establishes authority to settle claims.

Recommendations:

1.         Authorize the Mayor to enter into the Professional Services Agreement with Carl Warren & Company for third-party administration services for the City’s self-insured general liability program;

2.         Review and approve the Scope of Services as set forth in Exhibit A of Attachment 1; and,

3.         Adopt Resolution No. 2016-27 titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ESTABLISHING A POLICY REGARDING LIABILITY CLAIMS HANDLING AND SETTLEMENT AUTHORITY AND RESCINDING RESOLUTION NO. 2007-24”.

F.         Workers Compensation Claims Administration This report recommends approval of an agreement with Intercare Holdings Insurance Services, Inc. for third-party administration services for the City’s self-insured workers’ compensation program and recommends a policy that establishes authority to settle claims.

Recommendations:

1.         Authorize the Mayor to enter into the Professional Services Agreement with Intercare Holdings Insurance Services, Inc. for third-party administration services for the City’s self-insured workers’ compensation program; and,

2.         Review and approve the Scope of Services as set forth in Exhibit A of Attachment 1; and,

3.         Adopt Resolution No. 2016-26 titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ESTABLISHING A POLICY REGARDING WORKERS’ COMPENSATION CLAIMS HANDLING AND SETTLEMENT AUTHORITY AND RESCINDING RESOLUTION NO. 2007-24”.

G.        Property Insurance for the Period of July 1, 2016 to June 30, 2017 This report recommends approval of Property Insurance with Landmark American Insurance Company for the period July 1, 2016 to June 30, 2017.

Recommendations:

1.         Approve the purchase of Property Insurance from Landmark American Insurance Company in a premium amount not to exceed $82,560 for the period July 1, 2016 to June 30, 2017; and,

2.         Authorize the City Manager or designee to execute all documents necessary to purchase such property insurance.

H.        Personnel Changes Related to the Fiscal Year 2016/17 Budget This report outlines the various personnel related items that have been incorporated into the Proposed Budget for Fiscal Year 2016/17.

Recommendations:

1.         Adopt Resolution No. 2016-19 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING THE HOURLY RATE SCHEDULE FOR PHOTO ENFORCEMENT OFFICER EFFECTIVE JULY 1, 2016 AND AMENDING RESOLUTION NUMBER 2015-12,” and,

2.         Adopt Resolution No. 2016-20 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING THE SALARY SCHEDULE AND HEALTH BENEFIT CONTRIBUTION FOR EXECUTIVE MANAGEMENT AND NON-REPRESENTED EMPLOYEES EFFECTIVE JULY 1, 2016 AND AMENDING RESOLUTION NUMBERS 2014-22 and 2015-13”.

I.          Los Alamitos Museum Association’s 2016-17 Proposed Schedule, Activity Plan and Budget This report provides the City Council with the Los Alamitos Museum Association’s proposed schedule, activity plan and budget for the 2016-17 fiscal year.

Recommendation: Approve the Los Alamitos Museum Association’s proposed schedule, activity plan and budget for Fiscal Year 2016-17.

J.         Memorandum of Understanding Agreement for AlertOC In an effort to continue to enhance public safety and improve communication with the community during emergencies, staff is seeking City Council authorization to renew the Memorandum of Understanding for participation in a countywide mass notification system.

Recommendation:   Authorize the City Manager to execute the Memorandum of Understanding between the City of Los Alamitos and the County of Orange for use of the countywide mass notification system, AlertOC.

K.        School Resource Officer (SRO) Agreements The purpose of this report is to request authorization for the City of Los Alamitos to re-enter into agreements with the Los Alamitos Unified School District (LAUSD) and the City of Seal Beach to share costs for the School Resource Officer.

Recommendations:

1.         Authorize the Mayor to execute the Agreement between the City of Los Alamitos and the Los Alamitos Unified School District for the School Resource Officer; and,

2.         Authorize the Mayor to execute the Agreement between the City of Los Alamitos and the City of Seal Beach for the School Resource Officer.

L.         Professional Services with Fuscoe Engineering, Inc. for the Development of Annual Program Effectiveness Assessment (PEA) for NPDES Reporting The City of Los Alamitos has used Fuscoe Engineering to complete our annual reporting since 2012. This report recommends that the City continue that relationship for five additional years at $16,900 per year.

Recommendation:  Authorize the City Manager to execute a Professional Services Agreement with Fuscoe Engineering, Inc. to prepare the annual Program Effectiveness Assessment (PEA) not to exceed $16,900 per year for five years to the satisfaction of the City Attorney.

M.        Approval of Plans and Specifications, and Authorization to Bid for ADA Ramp Project (CIP No. 15/16-04) This report recommends actions to begin facilitating the construction of portions of the ADA Ramps throughout the City.
Recommendations:
1.         Approve the plans and specifications for the construction of the ADA Ramps Improvement Project (CIP No. 15/16-04); and,

2.         Authorize Staff to advertise and solicit bid proposals.

N.        Award of Bid for Alley Pavement Improvement Project (CIP No. 15/16-02) This report recommends awarding a bid for the reconstruction of the Apartment Row Alley located from Reagan Street to Maple Street, between Howard Avenue and Farquhar Avenue.

Recommendations:

1.         Award construction of the Alley Pavement Improvement Project (CIP No. 15/16-02) to Martinez Concrete in Azusa, California, in the amount of $143,662.09; and,

2.         Authorize the Mayor to execute the contract for the project; and,

3.         Authorize City Engineer to add work and execute change orders in an amount not to exceed the contingency reserve of 10% or $14,366.21 for a maximum contract amount of $158,028.30; and,

4.         Authorize a supplemental appropriation of $18,028.30 from 2016/17 Gas Tax Funds.

O.        Approval of the Measure M Capital Improvement Program (CIP) for FY 2016-17 through FY 2022-23 for the City of Los Alamitos In order to remain eligible to receive Measure M Turnback funds, the Orange County Transportation Authority (OCTA) requires that all local jurisdictions comply with a variety of requirements, for the Measure M Capital Improvement Program (CIP) for FY 2016-17 through FY 2022-23 for the City of Los Alamitos. Staff has prepared a Capital Improvement Program covering the Fiscal Years FY 2016-17 through FY 2022-23 and is prepared to submit this and other required documentation to OCTA upon approval by the City Council.

Recommendation:  Direct the City Engineer to submit the approved Seven-Year Capital Improvement Program for Fiscal Years FY 2016-17 through FY 2022-23, and the required Measure M eligibility documents to the Orange County Transportation Authority.
P.       Professional Services with Keeton Kreitzer Consulting for Preparation of Environmental Documentation for Raised Median Island Project This report recommends securing the services of an environmental consultant for the Raised Median Island Project.

Recommendation: Authorize the City Manager to execute a Professional Services Agreement with Keeton Kreitzer Consulting to the satisfaction of the City Attorney not to exceed $55,310.00.

9.         PUBLIC HEARING

A.        Adoption of the City of Los Alamitos Fiscal Year 2016-17 Annual Operating and Capital Improvement Program (CIP) Budget City Charter Sections 1201-1205 govern the development and adoption of the City’s Annual Budget.  Section 1203 requires a public hearing for public input on the proposed budget.  Thereafter, the City Council shall adopt the budget with revisions, if any; establish estimated revenues, expenditure appropriations, and transfers of funds of the City.

Recommendations:

1.         Conduct a public hearing on the Proposed Annual Operating and Capital Improvement Program Budget; and,

2.         Adopt Resolution No. 2016-25, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17.”

10.       DISCUSSION ITEM

A.        Designation of Voting Delegate and Alternate for the League of California Cities’ 2016 Annual Conference & Expo The League of California Cities Annual Conference & Expo will be held in Long Beach, October 5-7, 2016.  The League is requesting City Council designation of a Voting Delegate to the Annual Business Meeting.

Recommendations:

1.         Appoint a Council Member to serve as the City’s Voting Delegate for the League of California Cities 2016 Annual Business Meeting; and,

2.         Appoint a Council Member to serve as the City’s Alternate Voting Delegate in the event of the Voting Delegate’s absence.

11.       MAYOR AND COUNCIL INITIATED BUSINESS

A.        Council Announcements – At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide staff direction to report back or to place the item on a future Agenda.

12.       ITEMS FROM THE CITY MANAGER

13.       ADJOURNMENT